AI purchasing and inbox automationfor companies that still do it by hand.
Two systems that run on your own data: one watches stock levels and drafts purchase orders, one triages your inbox and writes the replies. Every critical decision still goes through you.
- 08:14APPROVEDPurchase order approved · supplier 4
- 08:12WAITINGTransfer proposed · branch 2 → branch 1
- 08:09DRAFTEDReply draft prepared · sales enquiry
- 08:03SCANNEDGoods receipt checked · shortfall reported
Two systems that take over work someone does by hand today.
Not a toolkit, not a chatbot. Two finished automations that plug into your data and then run on their own — with your approval at every point that matters.
Warehouse & procurement
The system watches your stock and reorders before you run out — from the best-priced supplier, with your approval.
How it runs
- 1Check stock continuously, spot items running low
- 2Move stock between branches first, buy new only after
- 3Put an order proposal in front of you with price and supplier
- 4Book goods receipt by barcode, score the supplier
- 5Audit report on your phone every morning
Fits
Companies with a real warehouse and recurring orders.
Email & communication
The system reads every incoming email, works out what it is about, drafts the reply and books appointments — you approve.
How it runs
- 1Read and classify every incoming email
- 2Flag what is urgent, filter out noise
- 3Draft the reply in the customer's own language
- 4Propose calendar appointments
- 5Notify you on Telegram, WhatsApp, Slack or MS Teams
Fits
Companies whose revenue comes through the inbox.
System specifications
- UPTIME
- 24/7 · continuous monitoring
- LANGUAGES
- EN · DE · TR · ES · ZH · RU
- DATA REGION
- EU
- HUMAN GATE
- every outbound action
- INTEGRATIONS
- Gmail · Telegram · WhatsApp · Slack · MS Teams · Postgres
Money sleeping on shelves.Sales lost to empty ones.
Reorder decisions made by hand depend on one person's memory — and that person can't see stock in your other branch.
The system watches every shelf, moves stock between branches before buying new, and orders only what you approve.
Your warehouse runs itself.
The AI system handles ordering, supplier scoring, and daily auditing — so you can focus on what matters.
Monthly
$650
≈ €600 / month
Setup
$5,000 one-time (≈ €4,630)
No payment widget — just send a request
Autonomous Purchasing
Continuously monitors stock levels, detects depleting items and generates automatic order suggestions from the best-priced supplier. Small orders are approved autonomously — larger ones are submitted to you for sign-off.
Supplier Scoring & Goods Receipt
At every delivery, automatically scores the supplier on punctuality, missing/damaged parcels and price deviations. Stock is updated immediately on goods receipt — any shortfall triggers an automatic notice to the supplier.
Daily Audit & Report
Scans overnight for dead stock, slow-moving items and risky suppliers. Every morning you receive an audit report directly on your smartphone with concrete action recommendations.
Every missed email isa lost order.
A person sorting your inbox gets tired, takes holidays, and misses messages under pressure.
The system doesn't — it reads every email, flags what matters, and drafts the reply. You approve. Nothing slips.
Your inbox works for you.
The AI system analyses, translates and answers emails automatically — so no important message ever gets lost.
Monthly
$750
≈ €695 / month
Setup
$4,000 one-time (≈ €3,700)
No payment widget — just send a request
Smart Analysis & Categorisation
Reads every incoming email in seconds, reviews attachments, ranks by priority and sorts into the right category: Sales, Invoice, Support, Spam or Meeting.
Auto-Translation & Reply Draft
Automatically translates emails into your language. Sends short notifications based on urgency and prepares a professional reply draft for critical topics — ready for your approval.
Meeting & Spam Management
Automatically adds meeting invitations to your calendar and filters out spam before you even see it. Your inbox stays clean and organised at all times.
What does an employee cost you?
A procurement manager in the mid-market costs the employer ~€4,800 per month (gross salary + approx. 21% employer contributions) — working 8 hours a day, 5 days a week. This system runs 7 days, 24 hours, without fatigue and never takes a holiday.
Hours sorting, prioritising and responding to emails every day. The AI system instantly analyses every incoming request and prepares send-ready replies — your team only sees what truly needs attention.
The figures above are German reference values. The structure is the same elsewhere: employer cost = gross salary + social contributions — around 21% in Germany and around 22% in Türkiye (SGK 19.75% + 2% unemployment insurance, 2026). The amount depends on your country; the price of the system does not.
How it works.
Request a plan
A short request via the contact form — no sales pressure; you decide if and when we call. You'll receive a personalised response within 24 hours.
5-business-day setup
The analysis and setup is carried out personally by the developer — typically within 5 business days after your data is provided. No IT knowledge required on your end.
System runs autonomously
The AI system takes over ordering, emails, supplier scoring and daily audits — around the clock, without interruption.
You stay in control
Every critical decision lands with you for approval. Nothing runs without your knowledge. One click is enough to stop the system at any time.
Connects to what you already use.
Gmail, Telegram, WhatsApp, Slack and MS Teams are wired in; your data sits in your own Postgres database. When ERP, CRM or logistics come next, the system grows with them — your approval step stays exactly where it is.
Enterprise Architecture
Modular · Fail-safe · Auditable
GDPR-compliant processing · DPA included.
Infrastructure operated in the EU. AI processing runs through a third-party API outside the EU; content sent to it is not used for model training and the transfer is covered by EU Standard Contractual Clauses. Administration is carried out from Germany, with occasional administrative access from Türkiye under the same clauses.
Your data is not ours. It is never sold, never shared, and never used for another client.
Infrastructure operated in the EU
Your data stays yours — isolated per company, encrypted in transit and at rest
No training of public AI models on your company data
Content sent to the AI API is not used for model training
Built and operated end to end
Server setup, network hardening, database design, access control and monitoring — all handled in-house. No agency in the middle.
Built by engineerswho also run it.
Bitech Prime is built on engineering experience from enterprise ERP and industrial inspection processes — the kind of process where one bad record has real consequences, not just a correction line. Server setup, network hardening, database design, access control and monitoring are all handled in-house. The team that builds the system is the same team that deploys it for you and stays reachable afterwards — no account manager in between. That's why every critical decision runs through an approval step. We don't build software that promises to decide everything on its own.
GDPR Compliant
Your data stays yours — operated in the EU, isolated per company, encrypted in transit and at rest.
Security-First Architecture
Fail-safe systems, encrypted connections end-to-end
Approval before every action
Order, reply, appointment — nothing goes out without your confirmation
We stand behind everything we build — with capable infrastructure and engineers who run the system themselves.
Security is not an add-on here. It is the foundation.
Expertise behind the system
Frequently asked questions.
Grow your business today.
Send a request — no sales pressure; you decide if and when we call. Our team will respond within 24 hours with a tailored plan.